Shop sales, stock and Tally

The short version

When a sale is paid in full it is finished, and Orzoni makes one sales bill for it in Tally, with a receipt in Tally for each way it was paid. You do nothing more. The sale's page says how each of them stands, under In Tally.

A sale is finished at the counter whatever Tally says. The bill follows it.

What is left of an item, as the counter shows it, is Tally's count at the last read, less what has been sold or held at the counter since. It is a figure for deciding whether a sale may be made. Tally stays the count of your stock.

Who this is for

So a Shop assistant finishes sales and sees how each stands. A Shop supervisor also sees the bill. The owner or the accountant looks after anything Tally refuses. See Users and roles.

The shop counter is a pilot, open to a few businesses while it is being tried.

What the sale becomes in Tally

One sales bill for one sale, made by the same part of Orzoni that makes every other bill. Whoever holds See bills and entries can press See the bill on the sale to open it.

So Sale 7 makes three entries: one sales bill and two receipts. A sale paid one way makes two.

From then on it is a bill like any other. It is under Sales, Invoices and in the Day book, its receipts are under Payments received, and it is in every figure: sales, cash and bank, GST and stock.

The bill is always made from its sale. It is never typed in the bill form, and cannot be written over from it.

What In Tally says

The card In Tally has one line for the sale as a whole, then a table with a row for the Sale bill and one for each receipt. Each row says for itself how it stands.

The same words stand on each row of Sales, beside whether the sale is paid. Whether a sale is paid and whether it is in Tally are never rolled into one word.

When Tally or its computer is off

Carry on. Sales are rung up, payments are recorded and sales are finished, all as usual.

Each finished sale reads Waiting for Tally. When the computer is on again with Tally open on your company, the bills go in by themselves, in the order they were made, each followed by its receipts, and each is read back and checked. Nothing has to be sent again by hand.

Meanwhile the counts at the counter stay as Tally last gave them, less what the counter has sold since. See What is left of an item.

Connectors, Tally, Waiting for Tally lists each waiting bill, with its receipts behind it. See When a bill is waiting or refused.

When this device is offline

That is a different thing. The counter itself needs the internet for every step. With no connection the screens say so, and nothing is rung up or recorded. Nothing is kept on the device to be sent later, so nothing is sold twice.

When Tally refuses the bill

Tally can say no for its own reasons: a date outside the period your company allows, or a ledger that was renamed. The sale stays finished and paid. Only its bill needs someone.

1. Read Tally's reason, under Refused by Tally.
2. Put the cause right where it is. A date or a ledger is put right in Tally.
3. Press Waiting for Tally on the sale, or open Connectors, Tally, Waiting for Tally.
4. On the bill's line, press Try again. It is sent once more as it is.

A receipt is not sent ahead of its bill. While the bill is refused, its receipts read Waiting for Tally, and follow it in once it is taken.

A refused sale is hard to miss. It is under Needs attention in Sales, it is named in Stock and Tally check, and it is in the red strip and the rail, as any refused bill is.

When it says Not in Tally yet

The sale is finished, and Orzoni held the bill back because it could not be made right. The reason is on the card. Put it right, then press Send to Tally on the sale.

After Send to Tally, a small message says Sent. It goes into Tally as soon as the computer that runs Tally can be reached. If the reason still stands, the card says so again, and nothing is lost by asking.

A sale finished before the set-up was complete is sent this way, from its own page. One sale makes one bill, however often it is sent.

If a sale still cannot go after that, press Ask us for help on the card, or write to us from Settings, Help and support, with the sale's number and day. The sale is safe meanwhile.

Changed, or removed, in Tally

These mean the bill, or one of its receipts, reached Tally and is not there now as it was sent. Someone changed, cancelled or deleted it in Tally.

Orzoni does not change an entry back. The sale at the counter still shows what was sold and how it was paid. Open the bill with See the bill, and look at the entry in Tally. If the change was meant, there is nothing to do. If it was not, your accountant puts the entry right in Tally from the sale's page, which keeps every figure.

What is left of an item

Every other screen of Orzoni shows Tally's own count, as it stood when Tally was last read. A sales bill that is still waiting to go into Tally has not lowered that count. A counter that sold from it alone could sell the same last pen twice in one afternoon.

So the counter works out its own figure, each time it is asked.

Once Tally has taken a bill and has been read again, the goods are in Tally's own count, and are taken off here no more. A voided sale gives back what it held.

How fresh the figure is

Under the sale on New sale, and at the foot of Stock and Tally check, one line says it:

Counts are Tally's as read 12:52 am, in Main Location, less what has been sold or held here since (1 entry not yet read back from Tally). Goods moved in Tally itself since then are not in them.

• The time is when Tally was last read.
• The warehouse is the one chosen under Set up.
• A purchase entered in Tally, a transfer, or a sale billed in Tally itself since that read is not in the figure until Tally is read again.

Press Read the counts again to have the counter look afresh at what Orzoni holds. To have Tally itself read again, press Check Tally now: see How Orzoni stays in step with Tally.

Two tills, and the last one

The count is looked at in the same step that keeps the sale. So two tills cannot both sell the last one. The first is rung up. The second is told how many are left, such as None of Gift Wrap Roll is left, and this sale takes 1, and nothing of it is saved.

Where the owner has chosen Allow it, and mark the sale, the second sale goes through, and its page carries Rung up below the count, with how many were sold and how many were counted. Check the shelf and the count in Tally.

Stock and Tally check

Shop, Stock and Tally check sets one day of the counter against Tally. Choose the day with the date at the top. It has three parts.

The day's finished sales. What they came to, what was given back on returns, and how they stand: so many in Tally and checked, so many not checked yet, so many waiting. The top line reads The counter and Tally agree for this day, or Some of this day has not reached Tally yet, or names how many sales need someone. Each of those is listed with what is wrong. Press it to open the sale.

Money, by how it was paid.

UPI and card are what was recorded by hand at the counter. Set them against your bank and card statements yourself. Money given back on a return is a payment out in Tally, and is not taken off these.

Items sold.

Nothing is put right from this screen. To send a sale again, open the sale. To count the shelf against Tally, count it in Tally.

GST at the counter

• A sale across a counter is charged CGST and SGST, as supplied where the shop is, at each item's own rate from Tally. That is so whichever customer the sale is billed to.
• A company under the composition scheme sells with no GST on the sale.
• A company registered for GST in more than one state is billed in Tally. At the counter such a sale is kept, and says why its bill is not made.
• No rate is assumed, and none is typed at the counter.

Orzoni gives no advice on tax. Ask your accountant how your sales should be charged.

Why one sale makes one bill

• A sale is tied to its bill once. Paying twice, pressing Finish sale twice or Send to Tally again finds the same bill and makes no second one.
• The bill carries an id of its own into Tally, as every bill made in Orzoni does. Sent again after a lost answer, Tally recognises it.
• The bill is made only when it comes to exactly what the customer was charged. Otherwise it is held back and says why.

What it does to your data and to Tally

• In Tally: one sales bill for each finished sale, and one receipt for each way it was paid. The bill lowers Tally's stock, from the warehouse the shop sells from. Nothing else is written, and none of Tally's settings is changed.
• In Orzoni: the sale keeps the link to its bill and receipts, their references and the numbers Tally gave them.
• Stock: Tally stays the count. What is left at the counter is worked out each time, and kept nowhere.
• A voided sale and a sale still being paid for make nothing in Tally.

What next

• When a bill is waiting or refused: the Waiting for Tally view in full.
• How Orzoni stays in step with Tally: every status of the Tally connection.
• Returns at the shop counter: goods brought back, and a payment put right.
• Ring up a counter sale.

What this does not do

• It is not a stock count. What is left is Tally's count less what the counter knows of. Goods moved in Tally itself since the last read are not in it.
• It does not close the day. There is no drawer count at the shop counter. Stock and Tally check shows a day and puts nothing right.
• It does not settle UPI or card money. What was recorded at the counter is set against the bank's statement by you or your accountant.
• It does not change an entry back in Tally, and it does not change a finished sale to match one.
• It does not bill across states. A company registered for GST in more than one state bills in Tally.
• It gives no advice on tax.

The whole list is in Set up a shop counter.